Active Calendar

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Page Revision: 05/15/2015 01:23 PM


The Media Library allows you to store and maintain images and attachments to be uploaded to your events. Use the media library to create an organized listing of often used or approved images and attachments.


Accessing the Media Library

The Media Library is accessed via Site Settings. Please note, the media library is accessible only to users with a Site Role of "Admin". You can access information related to user accounts here: Help Page: Set Up Users. Once you have navigated to Site Settings click the Tile "Media Library".
Image of Media Library Logo


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Media Library Scope

Items added to your media library will be available for use only on the site which the image or attachment was uploaded. For example if you upload an approved image of the park grounds on the parks and recreation calendar site it will not be displayed in the media library of the community alerts calendar site.

When working with multiple sites if you would like for an image or attachment to be available for events from the media library; you must upload the image or attachment to each site's media library individually.

Sample Media Library

Once images or attachments have been uploaded to the media library they will be displayed in a table, using the following format

Media Library with two pages of images

  • Thumbnail of the Image: A small "preview" of the uploaded image will be displayed.
  • Name of the file uploaded: The name of the file will be displayed. Please note, the name displayed will be the name for the file as it was originally uploaded.
  • File Type: The file will indicate if it is an image, and the file extension.
  • Size in Bytes: This will indicate the size of the uploaded file. A .81Mb file will be displayed as 852081.
  • Link to Delete: Clicking this link will remove the item from the Media Library.


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Managing Items in the Media Library

Items can be added or deleted from the Media Library. Please note any items added to the media library will be available to all users when creating an event. Additionally, if an image or attachment is uploaded to an event from the media library, and that image or attachment is deleted from the media library, it will no longer be displayed for all events.


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Adding an Item to the Media Library

The Media Library will allow you to upload the following types of files:

  • Images: gif,jpg,jpeg,png,tiff,bmp
  • Videos: mov,qt,avi,mp4,wmv,wma,wmf,swf
  • Audio: wav,mp3,m4a,ram
  • Documents:doc,docx,pdf,txt,
  • Spreadsheets: xls, xlsx
  • Presentations: ppt,pptx
  • Flowcharts: vsd, vsdx

You can follow the proceeding steps to add and item to the Media Library.


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Adding an Image

Active Calendar will allow you to upload images up to 3mb each. The maximum number of images that you can upload is not limited. However the total size of data in your calendar is controlled by your calendar license agreement and items in the Media Library are included in this count.

  1. Navigate to the Site Settings Area.
  2. Click Media Library
  3. Ensure that the radio button selection on the right is indicating "Images"
  4. Click the Browse Button
  5. Select the Image that you would like to upload to the Media Library
  6. Click Upload


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Adding an Attachment

Active Calendar will allow you to upload attachments up to 10mb each. Active Calendar will allow you to upload attachments up to 10mb each. The maximum number of attachments that you can upload is not limited. However the total size of data in your calendar is controlled by your calendar license agreement and items in the Media Library are included in this count. .

  1. Navigate to the Site Settings Area.
  2. Click Media Library
  3. Ensure that the radio button selection on the right is indicating "Attachments"
  4. Click the Browse Button
  5. Select the Image that you would like to upload to the Media Library
  6. Click Upload


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Removing an Item from the Media Library

You can choose to remove or delete images and attachments from the media library. If you remove an item from the Media Library it will also be removed from all events using it. You can follow the proceeding steps to add and item to the Media Library.

  1. Navigate to the Site Settings Area.
  2. Click Media Library
  3. Click the text "Delete" to the right of the library item.


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Searching for an item in the Media Library

You can browse for items added to the media library using the search text box to the left of the browse icon.



When searching for items in the media libary type your keywords in the seach box and clik the link labeled,"Search".